When do I need a bookkeeper vs just using Xero?

General advice only · AFSL 222640 · Global Mutual Funds Pty Ltd

The direct answer

Accounting software like Xero, MYOB or QuickBooks automates recording, but someone still has to code transactions correctly, reconcile accounts and meet deadlines. Consider a bookkeeper when you fall behind on reconciliations, register for GST, hire staff (payroll and Single Touch Payroll), or spend more time on books than on paying work. Only registered BAS agents can charge to lodge BAS.

What it depends on

The full answer depends on your specific circumstances. Here’s what matters.

Transaction volume

A handful of transactions a week is manageable yourself. Hundreds usually justify professional help.

Payroll and super

Employees bring payroll, Single Touch Payroll reporting and super guarantee obligations with strict deadlines and penalties.

Your hourly value

If your time earns more than a bookkeeper costs, outsourcing can be profitable.

The last 10%

What a qualified professional can add

The answer above covers the general position. Here’s where professional judgement — applied to YOUR specific situation — makes the difference.

Keeping accounts reconciled and accurate each month
Handling payroll, STP and super compliance
Preparing and lodging BAS as a registered BAS agent

Questions to ask before you engage one

If you decide to engage a professional, these questions help you evaluate whether they’re right for your situation.

Are you a registered BAS agent?

How many hours a month do you estimate my books need?

Which software are you certified in?

Will you handle payroll and super?

Your next step

Check when your bank accounts were last reconciled. If it is more than a month ago, you may be ready for help.

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